If you think compliance
Is expensive.
We understand managing Data Privacy is Challenging
Since 2018 we have been building TRUST for our clients between them and their stakeholders. We are rated by our global users as the EASIEST to use data privacy platform.
Managing Spreadsheets
You can’t manage collaborative compliance using dozens of manual spreadsheets.
You don’t have status dashboards, compliance checklist or curated content—your approach is grossly inadequate
Don't understand the Privacy Risk
Most groups don’t have a Data Protection Officer (DPO).
Or any in-house specialized analysis experience to identify the risk and create a mitigation plan for stakeholders and regulators.
Incomplete, Missing or Contradictory Policies
There is seldom a working set of privacy practices and centralised policies.
The organization cannot keep the promises they make to employees, customers, vendors, third parties and regulators.
Poor personal data Inventory
Many organizations capture too little, or too much (and even illegal) employee or customer data.
They don’t know what they can do with it, what they can share.
Or how long they can keep it—resulting in regulatory fines, and reputational risk.
So, how do you get out of spreadsheets, better understand what you need to capture (and avoid the hefty fines), create a working set of privacy practices, without needing a law degree in privacy?
Khwezi’s suite of automated tools and privacy programme, tracks how you implement, document and manage your data and privacy risks to optimize your compliance.
Trusted and proven methodologies. Khwezi has the best Privacy Lawyers, Specialists and Consultants in South Africa and abroad.
Some of whom where integral in publishing the legislation and have published four books, published with Juta on the topic of POPIA\PAIA, Cyber Security and AI.
SOUTH AFRICA’s NUMBER #1
Privacy Compliance & Risk Management Solution
Voted No: #1 by our clients
Leaders in POPIA & GDPR Software
Manage the entire POPIA process
Vetted and approved by industry experts:
* References available upon request
Ease Of Use
HR
IT & Security
Consent
Management
Marketing
Demonstrate Compliance
HR
IT & Security
Consent
Management
Marketing
Data Subject Access Requests
FormC
Full process from request received to completed or rejected
Trackable tasks
Collaborate In Teams
Administrators
Compliance Users
Subject Access
Agents
Manage Compliance Tasks
Compliance
Governance
Employee Training
Data Mapping
Operator Agreements
Data Sharing
Breaches
Subject Access
Privacy and Risk Management Overview
Section 1
Information officer.
Ongoing compliance reviews.
Readiness Assessment of compliance areas.
Section 2
Data Mapping of data subjects, processing purposes and legitimate basis.
Governance – Privacy Notices, Governance documents, Document library.
Employee training and notification.
Section 3
Operators and data sharing agreements.
Ongoing processes.
Subject access requests and security compromise recording.
Section 4
Subject Access Requests.
Security Comprise Management.
send a message
request a call back
Legal documents pre-built templates
Information Sharing Agreements
Customise or Upload your own content
DASHBOARD
Dashboard Reports
Add additional departmental dials to monitor progress.
Or add your own compliance areas for specific legislation e.g. Money Laundering, Health and Safety, Medical Suppliers.
DASHBOARD
Detailed Departmental View
Detailed departmental dashboard.
Click into each section to monitor outstanding tasks.
Managed assigned tasks or re-assign tasks based on workload or urgency to comply.
DATA
Data Mapping
Personal and sensitive personal information inventory.
Understand whose information you hold:
For what purpose.
Under which legal basis.
For what duration.
Assists in generating privacy notices:
POPIA/PAIA manual.
Define Operators to whom data is sent.
TASKS
Auto Generated Tasks
Auto-generated tasks based on Data Mapping and Data Subjects input.
Assign task owner(s):
Specify each tasks owners review period: weeks, months, years.
Automated email reminders, task owners.
Set Task Status:
Not started
In progress
N/A
Completed.
Add notes and files to each item as required.
Customise your own compliance items.
DATA
Data Subject Access Request
A subject access request is a request made by a data subject for the information which the organisation holds about them.
A pre-built brand-able form you can link to from any website or application.
Real-time alerts and reminders.
A case management system that records and stores your SAR responses in one location.
The option to add written and verbal requests manually.
Guidance to ensure you respond correctly.
Workflow to ensure you validate and respond before deadlines.
SECURITY
Security Breach Management
Built-in risk assessment.
Auto-generated letters:
Information Regulator.
Internal Risk Assessment.
Letter informing the subjects, with whom the data breach or comprise occurred.
Audit trail and logs are maintained.
POLICY
Governance: Policy Documents
Upload your own documents.
Customise the provided documents.
Audit trail and logs are maintained.
3RD PARTY
Data Sharing Agreements
Supplier & Data Sharing Contracts
Predefined contracts templates available.
Upload your own signed contract(s) or customised contract(s).
Manage 3rd party and Supplier (Operator) data sharing contracts.
Ensure 3rd parties and suppliers (operators) confirm their compliance.
Store signed contracts for easy access and download.
Predefined contracts templates available.
