Privacy Made Practical. Risk Made Visible.
POPIA & GDPR compliance software and services for South African businesses
The problem
Managing data privacy on spreadsheets doesn't scale
Most organisations are trying to run POPIA compliance across dozens of manual documents, with no dashboards, no audit trail and no specialist in-house. Four patterns come up in almost every firm we assess:
Spreadsheet chaos
Collaborative compliance can't live in dozens of manual spreadsheets. Without status dashboards, checklists and curated content, you can't show a regulator — or yourself — where you actually stand.
No privacy specialist
Most organisations don't have a Data Protection Officer or in-house expertise to identify privacy risk and build a mitigation plan that satisfies stakeholders and the Information Regulator.
Incomplete or contradictory policies
Without a working, centralised set of privacy practices, the organisation can't keep the promises it makes to employees, customers, vendors and regulators.
Poor personal data inventory
Capturing too little — or too much, even unlawful — personal data, with no clarity on what you may do with it, share, or how long to keep it. That's how fines and reputational damage happen.
The answer
One platform for your whole POPIA programme — with measurable ROI
PrivIQ takes you from first readiness assessment to sustained, provable compliance: data mapping, policies, DSARs, breach management and reporting in one place. AI-enhanced, human-verified — and what it delivers is measurable:
Up to 30% lower compliance costs
Streamlined workflows and automation replace manual co-ordination.
Faster audit readiness
Organisations cut preparation time for audits and regulatory reviews by weeks.
Reduced exposure to fines
Continuous compliance monitoring keeps oversight in place all year, not just at audit time.
Fewer privacy incidents
Structured DSAR, DPIA and risk-assessment tools reduce data-handling errors and breaches.
The platform
See PrivIQ in action
Dashboards & reporting
Predefined compliance dashboards with departmental drill-down. Add dials for other legislation — AML, health & safety, sector rules.
Data mapping
A living inventory of personal and special personal information: whose data, for what purpose, on what legal basis, kept for how long. Feeds your privacy notices and POPIA/PAIA manual.
Auto-generated tasks
Compliance tasks generated from your data map, assigned to owners with review periods, automated email reminders, risk levels and a full audit trail.
DSAR management
A brandable, multilingual request form, case management with deadlines and workflow, and guidance to respond correctly — from request to resolution.
Breach management
Built-in risk assessment with auto-generated notifications for the Information Regulator and affected data subjects, all logged.
Policies & agreements
Pre-built templates for privacy notices, policy documents, supplier contracts and data-sharing agreements — customise them or upload your own.
Why Khwezi
Global software. Local expertise.
PrivIQ is used in 36+ countries — and in South Africa it's implemented, onboarded and supported by Khwezi. Our privacy lawyers, specialists and consultants are among the best in the country: some were integral to the legislation itself, with four books published with Juta on POPIA, PAIA, cyber security and AI.
You get the platform plus the people: readiness assessments, onboarding, staff privacy training, and a team that answers the phone in your time zone.
Client outcomes
Trusted across regulated industries
“We are extremely pleased with the quality of the POPIA Cloud Platform and related services. Jason and his team are thorough, easy to work with, and always willing to discuss concerns. We recommend them without reservation.”
Company Secretary & Head of Legal · Listed Pharmaceutical“The improved process in which we manage POPIA and monitor progress has proven successful from a governance and compliance perspective.”
Chief Information Officer · Pathology“Deployed across all operations in Africa, reviewed and commissioned by our compliance and security divisions. Four years in, its functionality continues to benefit our compliance efforts.”
Chief Specialist: Risk & Compliance · InsuranceFree self-assessment
How ready is your organisation to manage data privacy?
Take the free Data Privacy self-assessment: 2 minutes, 12 simple questions, and you'll receive a full summary report and action plan you can use to set achievable goals.
Ready to get out of the spreadsheets?
Book a demo and we'll walk you through PrivIQ using your organisation's real compliance questions — no obligation, no jargon.