AI Time Capture for Professional Firms On Every Device.
BillableIQ uses AI to capture billable work automatically on desktop, iPhone and Android, assigns it to the right matter, writes the narrative and gets approved time to billing faster.
What Is AI Time Capture?
AI time capture records billable work in the background as people work, then uses AI to turn it into draft time entries with the matter and narrative already filled in. Fee earners review and approve, instead of rebuilding their day from memory.
BillableIQ is AI-driven time capture software for law firms and professional services firms, implemented and supported in South Africa by Khwezi.
Why Billable Hours Go Missing
- Time is recorded at the end of the day or week, from memory.
- Short tasks such as emails, calls and quick reviews are never written down.
- Narratives are rushed, so bills get queried and written down.
- Finance chases timesheets instead of billing.
AI-Driven Time Capture That Happens While You Work
Automatic Activity Capture
Records work across Office 365, PDFs, web browsing, calls and AI tools as it happens.
Matter and Narrative, Done
AI assigns each entry to the right matter, then structures and rewrites the narrative.
Checked Before Submission
Entries are checked against firm rules and client billing guidelines, and fee earners approve every one.
Ready for the Bill Run
Confirmed time flows to your practice management and billing system, so month-end is faster and more complete.
Everything a Fee Earner Needs to Finish a Timesheet
Suggested Time Entries
The day’s activity appears as ready-made entries to accept, edit or combine.
Timeline and Calendar View
See the whole day on a timeline and calendar, so gaps are easy to spot.
Manual Entries and Timers
Add time by hand or start a timer for work away from the screen.
Billing Guideline Checks
Flags entries that break firm rules or client billing guidelines before they reach a bill.
Timesheet Health
Shows who is behind, so timesheets are completed on time without chasing.
Billable and Non-Billable
Records internal work too, for accurate utilisation reporting.
One Timekeeper Across Desktop and Mobile
Desktop
A desktop tool captures application, PDF and browser activity in the background.
Office 365
An Office add-in records work in Outlook, Word, Excel, PowerPoint and Teams.
iPhone
The iOS app captures calls and time away from the desk.
Android
The same mobile capture on Android phones.
All entries sync to one timesheet, ready for review.
What Firms Typically See
less time spent filling in timesheets.
pre-billing corrections before the bill goes out.
billable time recovered per fee earner, per month.
Figures reported by firms using the platform. Results vary by firm.
Works with the Systems Your Firm Already Uses
Office and Desktop
Outlook, Word, Excel, PowerPoint, Teams, PDF readers, web browsers and VoIP calls.
Document Management
NetDocuments, iManage and OpenText.
Practice Management and Billing
AJS Software, Zebraworks, Microsoft Dynamics 365, and more.
AI Assistants
Connects to Microsoft Copilot, Claude, Harvey and Legora through an MCP server, so AI-assisted work is captured too.
Built for Every Firm That Bills for Time
Law Firms
Attorneys, advocates and in-house legal teams tracking billable and non-billable work.
Accounting and Audit
Firms billing engagements by the hour across many clients.
Advisory and Consulting
Teams that need accurate time for billing, pricing and utilisation.
Pair It with Cost Recovery
Time is one half of the bill. Disbursements are the other. Law firms using BillableIQ can add print management for law firms through nQ Zebraworks, so both time and costs reach the client’s bill.
AI Time Capture: FAQs
What is AI time capture?
AI time capture software records billable activity automatically as people work, then uses AI to turn it into draft time entries, assign the matter and write the narrative. It replaces timesheets rebuilt from memory at the end of the day or week.
How does BillableIQ capture time automatically?
A desktop tool and an Office add-in record activity across Outlook, Word, Excel, PowerPoint, Teams, PDFs, web browsing, calls and AI tools. BillableIQ turns that activity into suggested time entries, so fee earners review and approve instead of reconstructing their day.
Does BillableIQ work on mobile?
Yes. There are iPhone and Android apps, so calls and time away from the desk are captured too, and every entry lands in the same timesheet for review before billing.
Does BillableIQ write the time narratives?
Yes. AI assigns each entry to the right client matter and structures and rewrites the narrative. The fee earner checks and approves it before submission.
What does BillableIQ integrate with?
Office 365 apps, document management systems such as NetDocuments, iManage and OpenText, and practice management and billing systems including AJS Software, Zebraworks and Microsoft Dynamics 365. It also connects to AI tools such as Microsoft Copilot, Claude, Harvey and Legora.
Is BillableIQ only for law firms?
No. It was built for law firms, and it also suits accounting, audit and advisory firms and any professional services business that bills for time.
How long does implementation take?
A typical rollout takes about two months from kick-off to go-live, covering setup, integrations, training and roll-out, followed by a period of hands-on support.
Is automated time capture compliant with POPIA?
Activity data is personal information, so it must be processed lawfully and transparently. Khwezi implements BillableIQ with POPIA in mind, including staff notification and access controls.
Who supports BillableIQ in South Africa?
Khwezi Holdings implements and supports BillableIQ in South Africa and the rest of Africa.
See BillableIQ Capture a Day’s Work
Book a short demo and see how much billable time your firm is missing today.